Event Producers

Benefits

View/Download Benefits Document

• Membership in the nation’s largest network of All Star Club athletes, owners, coaches, event producers and the companies that serve them.
• Access to resources to provide the safest and healthiest competitive atmosphere and best possible on- and off-the-floor experience for athletes:
  1. Consistent rules, age requirements and regulations to establish a level playing field at each event.
  2. Interface with the USASF database that provides the current season division and club rosters.
  3. Age verifications through the USASF rostering process ensures level playing field and fair competition.
  4. Monitoring of warm-up rooms and backstage areas through the USASF rostering process.
  5. Required background screenings for owners, coaches and personnel who accompany teams into warm-up and backstage areas.
  6. USASF Legality Officials who are on-call to provide rulings in real time at all sanctioned events.
  7. Use of the USASF Coach app to verify approved legality of skills.
  8. Accidental medical and catastrophic accident insurance coverage in effect for USASF member athletes and coaches at sanctioned events.
• Eligible to apply for The Cheerleading Worlds and The Dance Worlds bid-qualifying event distinction.
  NOTE: Specific tier-level guidelines must be met
• Access to online information and helpful tools through the USASF member website.
• The opportunity to contribute to the safety, integrity and growth of All Star through committees, polls, attendance at the USASF National Meeting and participation in Regional Assemblies.
• Enrollment in the USASF Member Perks Program.

We have created an Application Programming Interface (API) to the member database from your event registration site/page. The purpose of the API is to pass information from the USASF member database to your system for programs that have registered for your event(s).

What can the API do?

• Import current season’s divisions from the USASF member database into the event producer registration system
• Import program’s rosters from the USASF member database into the event producer registration system

How does this API work?

• Once your developer has completed the integration of the API onto your online registration system, a link will be added to the team page within your system.
• A USASF program will be able to click that link (ie. Import USASF Roster) and start importing their team roster into your system.
• The import process starts by requiring the program to enter their USASF login credentials first to confirm they are an eligible member of the USASF.
• Once their credentials have been verified, their team roster will load from the USASF Member Site and import to your current registration system.

NOTE: The Program will need to use their USASF profile to build their team roster and then schedule your event to their team first. Then they can login to your online registration system to import the USASF data saved within their team’s roster.

How do you go about obtaining this API?
We have a process set up for each event producer to obtain the API form the USASF. Once received, you will need your site’s developer/programmer to install the API into your site/registration page.

The following is an overview of the process to request, obtain and integrate API:

• Event producer sends USASF API access request
• USASF reviews request
• Upon approval, the USASF sets up and sends the event producer’s API permission
• Event producer sends the API info to their online registration developer
• Developer integrates the API and sends any question to USASF
• Developer uses the USASF’s test environment to test API integration
• Once integration works successfully, developer uploads the integration to event producer’s live registration website
• A link will appear on the registration page for member program to initiate import of team roster

Let’s get started!
Click here to complete the API request form.

Once you submit the form, you will receive a confirmation email. Then we will get to work in sending out the API documentation.

Click Here to access the Cheer & Dance list

Click Here to access the Cheer Prop Approvals list

• Cheer
• Dance
• Routine Interruption

USASF Cheer and Dance Age Grids and Rules can be obtained on the public website: http://www.usasf.net/rules

Important information regarding DI & DII eligibility
DI / DII Designation

Video Coming Soon

• How to Enter the Number of Worlds Bids
• How to Award Worlds Bids

Use this report to determine what Clubs and associated locations are current USASF Members, updated in real-time as Clubs join.

• Instructions on how to access

• Required compliance staff training.
  • Pre-registration Staff (PDF)| Training Assets
  • On-site Registration Staff (PDF)
  • On-site Event Director (PDF)

Pre-registration Staff

To download the Pre-registration video click here and the download link will be below the video’s title.

On-site Registration Staff

To download the On-site Registration video click here and the download link will be below the video’s title.

On-site Event Director

To download the Event Director video click here and the download link will be below the video’s title.

Below is information, updates and resources to ensure you have a great event season. A lot of this information may be helpful to your judging/ scoring coordinators so please share this with them as well.

• Routine Stoppage Suggested Guidelines

Non-Compliance Incident Report

A Closeout Report is required within 72 hours of the completion of the event.

The Closeout process is completed from within your USASF Portal. All events must be properly closed out by having legality official submit their formstack, and attaching performance order and ranking from event.

Overview of Live Check-In Feature, Event Participation Closeout, Legality Official Closeout, Adding Staff, API

Video Coming Soon

The USASF Committee for Exceptional Athletes has created a sample score sheet as an option for event producers to utilize for Cheer/DanceABILITIES. The committee also put together resources as a great starting place for coaches as they work with athletes with special needs, and we’re including it here as recommendations for event producers.

This information is not intended to be fully inclusive of all considerations for working with people with special needs. Members should further consult doctors and/or other professionals for advice regarding additional concerns that might affect a program for athletes with special needs.

• Scoring System
• Comment Examples
• CheerABILITIES Scoresheet
• DanceABILITIES Scoresheet

EA Scoresheet Training Video

To download the video click here and the download link will be below the video’s title.

Video Resources

Please click the link below to go to the EP resources folder for USASF videos and slides for your event screens. If you have any questions or need assistance please email Sarah (smbate@usas.net).

Videos and Slides for Events

The link below will take you directly to your USASF Event Producer Social Media Toolkit! There you’ll find USASF logos, Sanctioned Competition seals, graphics, suggested copy, potential banners for your own graphics, and more. Please look through and if you have any questions or issues email Janae Toone directly at jtoone@usasf.net. The toolkit is a live document so check back for updates. SOCIAL MEDIA TOOLKIT

DON’T FORGET TO MARK YOUR CALENDARS

EVENT PRODUCER DAY | October 23rd 5:00PM

All USASF Event Producers are asked to share Post #1 from the toolkit on October 23rd at 5:00 PM EST in observance of Event Producer Day. Make sure to tag us or create a collaborative post so we can also share yours. Let’s fill social media with our posts!

What makes a post shareable? When to tag @USASF? Find out here by viewing the USASF Event Producer Social Media Posting Tips.